Assign Access Rights to Administrative Users

After you have added administrative users with Commander roles, assign access rights to your cloud infrastructure. You can assign access rights to:

  • Restrict which parts of your cloud infrastructure that each administrative user can access.
  • Allow administrative users to carry out a specific set of commands on specific cloud accounts or datacenters.
  • Control visibility of events, tasks, and alerts.

Access rights can't be assigned to a user who only has a Service Portal role.

Even when you have restricted your users' access to infrastructure elements that contain a number of sockets equal to or less than your licensed amount, Commander will see all of the sockets available for the entire cloud account. If this amount is higher than the amount for which you purchased licensing, you will receive warnings about exceeding your license. These warnings appear whenever a Commander user logs into the system, but they are not shown to Service Portal users. If you have questions about your license and its enforcement, contact your account manager.

Levels of access rights

The six levels of access rights that can be assigned to users with Commander roles are:

  1. Administrator
  2. Operator with approval
  3. Operator
  4. Operator without deploy/clone (non-provisioning operator)
  5. Approver
  6. Auditor

Allowed actions for each level of access rights

The following table shows all of the tasks that can be performed with each level of access rights. Remember that access rights restrict what you can see, search for, and manage. For example, when performing a search, your access rights determine what search results will be returned. Some of these tasks also require a particular role.

All of these tasks require some level of access rights; tasks that don't require access rights don't appear in this table.

Allowed Actions for Each Level of Access Rights

ActionAdministratorOperator with ApprovalOperatorOperator without Deploy/CloneApproverAuditor

Infrastructure & Monitoring

View all events, tasks and alerts

Yes

Yes

Yes

Yes

Yes

Yes

View cloud infrastructure elements (such as VMs and virtual services )

Yes

Yes

Yes

Yes

Yes

Yes

Cancel own tasks

Yes

Yes

Yes

Yes

Yes

Yes

Cancel the tasks of others

Yes

—

—

—

—

—

Create, edit and delete scheduled tasks

Yes

Yes

Yes

Yes

Yes

Yes

Rename infrastructure elements

Yes

—

—

—

—

—

View linkages between Kubernetes clusters and underlying infrastructure

(Also requires some level of access rights for the underlying cloud account)

Yes

Yes

Yes

Yes

Yes

Yes

Modify linkages between Kubernetes and underlying infrastructure

(Also requires some level of access rights for the underlying cloud account)

Yes

Yes

Yes

Yes

—

—

Reporting & Searching

Search, sort, filter, report on and export information.

Note: While any user with a Commander role can perform a search and run a built-in report, access rights control what data is returned.

Yes

Yes

Yes

Yes

Yes

Yes

View and filter Solutions pages

Note: While any user with a Commander role can perform a search and run a built-in report, access rights control the data that's returned.

Yes

Yes

Yes

Yes

Yes

Yes

VM Connections

Open a connection to a VM

Yes

Yes

Yes

Yes

—

—

Configure console credentials for a cloud account

Yes

—

—

—

—

—

Manage key pairs

Yes

Yes

Yes

Yes

—

—

View VM console with a screenshot

Yes

Yes

Yes

Yes

—

—

VM Management

View VM lineage

Yes

Yes

Yes

Yes

Yes

Yes

Compare VMs

Yes

Yes

Yes

Yes

—

—

Start, stop, reset/reboot or suspend services; edit the start order of virtual services

Yes

Yes

Yes

Yes

—

—

Manage VM snapshots

Yes

Yes

Yes

Yes

—

—

Add, edit and delete folders in media library

Yes

Yes

Yes

Yes

—

—

Upload and delete files in media library

Yes

Yes

Yes

—

—

—

Manage connected media

Yes

Yes

Yes

—

—

—

View guest operating system disk usage

Yes

Yes

Yes

Yes

—

—

Quarantine a VM and remove from quarantine

Yes

Yes

—

—

—

—

Scan datastore files

Yes

Yes

Yes

Yes

—

—

Remove VMs and vApps from inventory, manage other files on disk, delete unlinked or orphaned files from disk

Yes

Yes

Yes

Yes

—

—

Delete services from disk, including VMs, virtual services, load balancers, databases auto scaling groups and application stacks

Yes

Yes

Yes

Yes

—

—

Service Metadata

Set tag compliance data for services

Yes

Yes

Yes

Yes

—

—

Set approval state for services

Yes

Yes

—

—

Yes

—

Apply custom attributes

Yes

Yes

Yes

Yes

—

—

Set service ownership

Yes

Yes

Yes

Yes

—

—

Set End of Life and Suspect states on VMs

Yes

Yes

Yes

Yes

—

—

Set expiry group and expiry date

Yes

Yes

Yes

Yes

—

—

Set maintenance group

Yes

Yes

Yes

Yes

—

—

Cloud Accounts, Hosts, Datastores and Networks

Set storage tiers for datastores and datastore clusters

Yes

—

—

—

—

—

Scan datastores

Yes

Yes

Yes

Yes

—

—

Configure host credentials

Yes

—

—

—

—

—

Reconnect cloud account

Yes

Yes

Yes

Yes

—

—

Remove cloud account

Yes

—

—

—

—

—

Synchronize inventory

Yes

Yes

Yes

Yes

—

—

Retrieve historical events

Yes

—

—

—

—

—

Select EC2 regions for display

Yes

—

—

—

—

—

Assign zones to networks

Yes

—

—

—

—

—

Policy

View policies

Yes

Yes

Yes

Yes

Yes

Yes

Subscribe to policy alerts

Yes

Yes

Yes

Yes

Yes

Yes

Create, edit and delete policies

Yes

—

—

—

—

—

Set power schedule for existing VMs

Yes

Yes

Yes

Yes

—

—

Set power schedule for new VMs

Yes

—

—

—

—

—

Workflows

Run command workflow

Yes

—

—

—

—

—

Schedule command workflow

Yes

—

—

—

—

—

Track workflow status

Yes

Yes

Yes

Yes

Yes

Yes

Provisioning

Clone and deploy VMs and virtual services

Yes

Yes

Yes

—

—

—

Convert VMs to templates

Yes

Yes

Yes

—

—

—

Migrate VMs

Yes

Yes

Yes

—

—

—

Service Request Management

Make, track and comment on service requests

Yes

Yes

Yes

Yes

Yes

Yes

View requests awaiting your approval

Yes

—

—

—

—

—

Approve and reject requests

Yes

Yes

Yes

—

—

—

Deploy requested service or component

Yes

Yes

Yes

—

—

—

Fulfill change request

Yes

Yes

Yes

—

—

—

Link VM to service request

Yes

Yes

Yes

—

—

—

Assign service requests

Yes

Yes

Yes

—

—

—

Manually release VM or virtual service after deployment

Yes

Yes

Yes

—

—

—

Share VM

Yes

Yes

Yes

—

—

—

Capacity

View host and cluster capacity

Yes

—

—

—

—

—

Include VMs in and exclude VMs from capacity calculations

Yes

Yes

Yes

—

—

—

Update capacity information

Yes

—

—

—

—

—

Override default VM workload

Yes

Yes

Yes

—

—

—

Override default reserved capacity

Yes

Yes

Yes

—

—

—

Performance

View VM performance

Yes

Yes

Yes

Yes

Yes

Yes

Update VM performance

Yes

Yes

Yes

Yes

—

—

Set rightsizing group for VMs

Yes

Yes

Yes

Yes

—

—

View / search for rightsizing recommendations

Yes

Yes

Yes

Yes

Yes

Yes

Apply, ignore and exclude rightsizing recommendations

Yes

Yes

Yes

—

—

—

Manually reconfigure VM resources

Yes

Yes

Yes

—

—

—

Assign access rights to administrative users

For each administrative user account, you can assign Commander roles for different access rights to cloud accounts or datacenters.

A higher level of access rights always take precedence over lower levels. For example, if you assign Administrator access rights for a cloud account and then assign Auditor access rights for a datacenter within that cloud account, the user account has Administrator access rights for all datacenters.

Conversely, if you assign Auditor access rights for a cloud account and then assign Administrator access rights on one datacenter within that cloud account, then the user account has Administrator access rights on the specified datacenter and Auditor access rights for the cloud account and all other datacenters in that cloud account.

  • You can assign access rights below the cloud account level only for vCenter cloud accounts.
  • A user with a Reporter role may only be assigned an access level of Auditor. To display the Reporter role, the embotics.role.reporter.visible system property must be set to 'True'. Contact customer support before making any changes to a system property.
  • A user with a Commander Role of Enterprise Admin can manage access rights if embotics.permission.modifyrole.nonsuperuser is set to 'True'. Contact customer support before making any changes to a system property.

Access:

Configuration > Identity and Access

Available to:

Commander Role of Superuser and Enterprise Admin

Administrator Access Rights

  1. Click the Users tab.
  2. On the Users page, select an administrative user.
  3. Click Assign Rights.
  4. From the list, select one or more cloud accounts.

    To quickly find a cloud account or datacenter, you can search for it by name.

  5. (Optional) To assign access rights for a datacenter, select Show datacenters.

    The option to show or hide datacenters is only visible when you have datacenters in Commander. By default, if no access rights are assigned to any datacenters, then datacenters are not shown.

  6. Optional: To assign administrator access rights to all infrastructure resources, select User is administrator on all cloud accounts.
  7. Click Set Role, and select a role.
  8. Click OK.